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Executive Assistant

Lokalizacja: Kraków

Ogłoszenie Agencja Pracy

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Szczegóły oferty:


Executive Assistant


  • Proactively manage email where agreed. Flag emails requiring action, categorise, respond to some emails / delegate to key team members where appropriate and to the extent agreed with each member of the Global Leadership team.
  • Proactively manage diaries. Work with other meeting organisers to manage clashes, plan travel and preparation time, and anticipate travel requirements.
  • Prepare for meetings – take initiative to print off (or prepare for viewing on iPad) meeting papers/agendas, drawing attention early to any actions/preparation required.
  • Plan and organise travel arrangements, including any visa applications, itineraries and route maps.
  • Submit and manage expenses and Amex logs accurately and within the firm’s guidelines.
  • Manage incoming phone calls and other attempts to make contact (eg emails, voice messages, Lync messages, face to face and texts) passing detailed messages on effectively and efficiently.
  • Organise internal and external meetings including all catering, equipment and logistical requirements, cancelling any rooms which are no longer required. Attend as required and document and maintain action logs.
  • Keep up to date with internal news, project updates and developments, ensuring action is taken where appropriate, and the Leadership team are alerted to any action required by them.
  • Proactively set up annual performance reviews for direct reports of those you support, as well as more regular 1-1s at agreed frequencies.
  • Any ad hoc duties, requests and initiatives to ensure those supported can work efficiently.


PMO Support

  • Ensure standard processes and procedures are followed in accordance with the Aon Hewitt TRP Technology governance model.
  • Creation of monthly project status, resource, pipeline and operational metric and finance reports.
  • Adhoc project support for Global initiatives.



  • Degree education with proven English language skills.
  • PA / Secretarial qualifications.
  • PA experience at a senior level, ideally within the financial services industry within a medium to large professional services firm.
  • PMO experience preferred.
  • Fully proficient with standard technology - Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, Internet Explorer and Lync.
  • Strong client service skills.
  • Excellent planning and organisational skills, prioritises work well and uses initiative to stay ahead of deadlines.
  • Strong communication skills - both written and verbal and with all levels of seniority.
  • Ability to multi task and respond to changing priorities.
  • Hard working, conscientious, accurate attention to detail and timely delivery of work.
  • Live our values through being flexible, approachable, helpful and supportive of colleagues.
  • A “can-do” attitude, positive approach to change, a mind-set of process improvement and willingness to learn new skills.
  • Reliable, trustworthy and maintains confidentiality.
  • Ability to work under own initiative and through others.
  • Spotless record & strong ethos.


We offer

  • The best medical cover on the market with free dental care.
  • Generous benefits package for your wellbeing (multisport cards, insurance, vouchers, and many more!).
  • Stability of employment and permanent contract after trial period.
  • Brand new office supporting collaboration, flexibility and activity based working.
  • Internal career opportunities and individual development plan.
  • Unique workplace culture - we value openness, honesty and authenticity, so don’t expect formal dress code nor managers hidden behind closed doors.
  • Lots of social events, charity actions and opportunities to integrate with colleagues.



If you are interested, please send your CV by clicking "Aplikuj teraz" button.

Dodano dnia: 14-07-2018



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