Proactively manage email where agreed. Flag emails requiring action, categorise, respond to some emails / delegate to key team members where appropriate and to the extent agreed with each member of the Global Leadership team.
Proactively manage diaries. Work with other meeting organisers to manage clashes, plan travel and preparation time, and anticipate travel requirements.
Prepare for meetings – take initiative to print off (or prepare for viewing on iPad) meeting papers/agendas, drawing attention early to any actions/preparation required.
Plan and organise travel arrangements, including any visa applications, itineraries and route maps.
Submit and manage expenses and Amex logs accurately and within the firm’s guidelines.
Manage incoming phone calls and other attempts to make contact (eg emails, voice messages, Lync messages, face to face and texts) passing detailed messages on effectively and efficiently.
Organise internal and external meetings including all catering, equipment and logistical requirements, cancelling any rooms which are no longer required. Attend as required and document and maintain action logs.
Keep up to date with internal news, project updates and developments, ensuring action is taken where appropriate, and the Leadership team are alerted to any action required by them.
Proactively set up annual performance reviews for direct reports of those you support, as well as more regular 1-1s at agreed frequencies.
Any ad hoc duties, requests and initiatives to ensure those supported can work efficiently.
Ensure standard processes and procedures are followed in accordance with the Aon Hewitt TRP Technology governance model.
Creation of monthly project status, resource, pipeline and operational metric and finance reports.
Adhoc project support for Global initiatives.
Degree education with proven English language skills.
PA / Secretarial qualifications.
PA experience at a senior level, ideally within the financial services industry within a medium to large professional services firm.
PMO experience preferred.
Fully proficient with standard technology - Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, Internet Explorer and Lync.
Strong client service skills.
Excellent planning and organisational skills, prioritises work well and uses initiative to stay ahead of deadlines.
Strong communication skills - both written and verbal and with all levels of seniority.
Ability to multi task and respond to changing priorities.
Hard working, conscientious, accurate attention to detail and timely delivery of work.
Live our values through being flexible, approachable, helpful and supportive of colleagues.
A “can-do” attitude, positive approach to change, a mind-set of process improvement and willingness to learn new skills.
Reliable, trustworthy and maintains confidentiality.
Ability to work under own initiative and through others.
Spotless record & strong ethos.
The best medical cover on the market with free dental care.
Generous benefits package for your wellbeing (multisport cards, insurance, vouchers, and many more!).
Stability of employment and permanent contract after trial period.
Brand new office supporting collaboration, flexibility and activity based working.
Internal career opportunities and individual development plan.
Unique workplace culture - we value openness, honesty and authenticity, so don’t expect formal dress code nor managers hidden behind closed doors.
Lots of social events, charity actions and opportunities to integrate with colleagues.
If you are interested, please send your CV by clicking "Aplikuj teraz" button.